ACS Budget Management

The Budget Management system is an add-on for the General Ledger system. It allows the user to monitor the budget though out the year. This system will not only monitor expenses that have been paid, but it will look in the Check Book system for any invoices that have not yet been paid and also any checks that have not yet been posted. It will also search the Purchase Order files for purchases that have not yet been recorded as accounts payable. It provides fields for working on next years budget at the same time it monitors the current budget.

The system will allow you to print your proposed or actual budget for the next year. Once the budget has been approved, the ACS General Ledger system can be automaticaly updated with the new budget information.

This system has been designed to work in conjunction with the ACS General Ledger system and other ACS software. This system will allow the person or persons responsible for maintaining the budget to have constant access to al budget information, such as the current budget, the expenses paid to date, all expenses still in accounts payable and also all encumbered expenses still in the Purchase Order file. The system will display the status on each budget item (over/under, etc). The system allows the user to enter new or proposed budget changes and then print various reports for approval or analysis. Once any proposed changes have been approved or once the next year's budget has been approved, the general ledger operator has a menu option that will allow the actual General Ledger system to be updated with the new budget information.

The system has been designed to pull information from the actual bookkeeping files without giving the user any options of changing the actual records. This will allow department heads, etc, to use the system to monitor their budgets without any access to the actual records.

The ACS Budget Management system produced all samples contained in this booklet. And these ACS Systems will produce, at a minimum, all of the reports shown in this booklet.