The ACS Purchase Order System will allow you to issue and maintain a
file of all outstanding purchase orders. The system will print the actual
purchase order. It will allow you to relieve purchase orders as invoices
are received. It will transfer all invoice information to the ACS check
book system. When used in conjunction with the ACS General Ledger System,
the encumbered funds can be shown on the financial statements. The system
will also monitor all purchases to see if adequate funds are available
in the budget.
Highlights
No limit on number of outstanding purchase orders
No limit on number of line items on a purchase order
No limit on general ledger allocations on any purchase order
Provides for general ledger allocations to multi funds
Checks remaining budget balance on each purchase
Contains routines to easily record merchandise received
Reflects encumbered funds on financial statements
Transfers invoice information to check book system
Vender information can be pulled from and transferred to check book
system
Checks validity of each general ledger number
Contains reports to easily analyze all purchase orders
Keeps track of person authorizing purchase
Allows for partial receipt for purchase order
Standard Reports
·
Purchase Order (customized
to fit any format you choose)
The purchase order system will extract the vendor name, etc. from the
checkbook system. It will check the validity of all vendors. It will allow
you to set up new vendor records as the purchase orders are being entered.
As purchase orders are received, the system will retrieve the purchase
order file and automatically carry the unpaid invoices to the check book
system.
The purchase order system will check the validity of each general ledger
number as each purchase is recorded. The general ledger information will
be carried thru the check book system to the general ledger system.